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AI Series Day 5 | 12 Days of AI. The 5-Minute Meeting Prep AI Hack That Makes You Look Totally Prepared

• Season 2 • Episode 5

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You’ve got 10 minutes until your next meeting.

What if you could show up sounding sharp, strategic, and like you actually had time to prepare?

Most founders wing meetings and hope for the best. Here’s how to walk in sounding like a pro—even if you didn’t do your homework—thanks to one quick AI prompt.

Day 5 of 12 Days of AI Quick Wins is a must-listen for founders juggling packed calendars. Dawn reveals the 5-bullet Meeting Prep Brief you can generate with AI in minutes. No more rambling intros, missed opportunities, or forgetting to ask the key question. With this workflow, you’ll ask smarter questions, build stronger rapport, and walk out with real momentum.

Your Day 5 Action:
 - Look at your calendar. Pick the next meeting that matters.
 - Ten minutes before it starts, run the Meeting Prep Brief prompt.
 Walk in sharper, calmer, and ready to lead.


Key Takeaways:

  • Preparation > Performance. Even 5 minutes of strategy beats 50 minutes of winging it.
  • Use the exact prompt: AI will deliver 3 must-knows, 3 questions to ask, and 1 landmine to avoid.
  • You don’t need to sound perfect—you need to sound present. This makes that easy.
  • Real-world example: Learn how one founder used this to impress a VC with 10 minutes’ notice.
  • Why this matters: The better your meetings, the faster your business moves.


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She's That Founder
AI Series Day 5 | 12 Days of AI. The 5-Minute Meeting Prep AI Hack That Makes You Look Totally Prepared

You have a meeting in 30 minutes. You should probably research the person, review their company, figure out what questions to ask. In fact, you probably should have done it a few days ago, but life is lifeing and you're slammed. 

So you walk in cold, spend the first 10 minutes finding your footing, and realize halfway through that you asked the wrong questions, again. And now you're chasing a follow-up meeting to fix what you could have nailed the first time.

What if you could get a five minute meeting brief that makes you sound like you spent an hour preparing. Let's go. 

Hey, hey, hey. Welcome to She's That founder, the show that helps ambitious women stop drowning in decisions and own their CEO seat with a little AI magic. I'm Dawn Andrews, and this is day five of the 12 days of ai, a female founder's holiday business intervention series.

Today's topic. The five bullet meeting prep brief, a workflow so you'll never have to walk into an important conversation cold again.

Here's the truth, you're not gonna spend an hourresearching before every meeting. You don't have an hour. And girl, I know, but you can spend five minutes and with ai, five minutes is more than enough.

So here's your quick steps. 

Step one, open chat GPT, 10 minutes before your meeting, not an hour before, not the night before, 10 minutes before.

Step two, use this exact prompt. I have a meeting in 10 minutes with person or company about topic. And here is their web address

 context. Share two to three sentences about why you're meeting, what you're trying to accomplish, and any background that you already have. 

Then type, “Give me three things I should know about them or this topic before I walk in. Three questions I should ask to move this forward, and one thing I should avoid saying or doing. Make this a five bullet brief that I can skim in two minutes and double check all your sources to make sure they're accurate and current.” Hit enter. 

So real talk. in fact, pre-AI, doing my homework on a person meant spending an hour on LinkedIn, going to their website, checking out competitor blogs, seeing if their industry articles that they had written or were written about them.

That is not preparation. That is, procrastination disguised as diligence, and it was helpful for super deep dives, but so much energy to spend on what sometimes was a very short meeting. 

Five focus minutes beats intense or even scattered research every time. So once you've hit send on your AI prompt.

Step three is to read the brief. AI will give you a focused scannable list. It might look like. A header know before you Walk in their company, just raised series A funding. They're focused on scaling operations, not just revenue. They're evaluating three vendors, including you.

Questions to ask, what's your biggest operational bottleneck now? What would success look like 90 days from now? What's your decision timeline, and who else is involved And avoid talking about features before understanding their problem. Pushing for a decision today if they're in evaluation mode.

Now you just walk into the meeting sounding like you did your homework because you kind of did. You just did it really efficiently. 

And then step four, take that brief with you. The questions AI gave you are conversation starters, so you can riff from there.

Now. Why does this work as opposed to doing a really comprehensive deep dive that might take you hours? 

Well, here's what's actually happening. When you walk in prepared, you're not performing competence. You're creating space to think strategically during the conversation, and you're not scrambling to remember what you should know.

You're listening for what they're not saying, and that's the difference between transactional meetings. And ones that actually move your business forward and allow you to fully connect with the other person. 

Okay, here's your quick recap. 10 minutes before the meeting open AI. Drop in the meeting prep prompt with clear context. Skim your five bullet point, brief, and then walk in prepared and present. 

Here's your day five action item. Open your calendar right now and find one meeting this week where you'd normally wing it, just one 10 minutes before it starts. Run the workflow.

Then notice how different you feel walking in and how differently the conversation goes. So we're five days in to 12 days of ai, and you've built five workflows that compound. Better answers, smarter inbox, sharper meetings. You're not just using ai, you're thinking differently, and you're marrying your human amazingness with AI brilliance. 

In day six, we build systems that start to run without you. And if you'd like to grab the complete 12 days of AI quick wins toolkit, all the prompts, templates, workflows in one guide, go to hellodawn.live/day13, and you can get the whole thing for just $7. 

On day 13, we throw a live implementation party where we wire these workflows into your business, and I'm also giving away a 90 minute AI strategy intensive register for free at hellodawn.live/day13. You can also find a link in the show notes. 

Girl, do the brief walk in confident and in our next session we'll start building some systems. See you tomorrow with another gift.